Member’s Handbook
Chamber Handbook
The Handbook contains the Chamber's Constitution, Business Rules, SOPs, forms, templates and governing codes. It sets the standards for the Chamber’s operations
Part 1 of the Handbook informs all Chamber activities, rules and
governing codes and sets the standards for the Chamber’s operations.
Doc Seq 1 – Constitution
Doc Seq 2 – Business Rules GCoC 2020 Release (1 – 7)
Doc Seq 3 – ATO Compliance
Completed annually documents are retained by Chamber Secretary
Blank – ID Seq 003 (A) Annual NFP Status Self Assessment
Blank – ID Seq 003 (B) Self governance checklist for NFP
Completed at the change of any Executive member
Blank – ID (C) NFP Admin Handover Checklist QC 45475 – ATO
Templates to standardise Chamber documents. New templates are to be formatted before use.
Template GCOC – LET – Chamber Letter FOUO – V2.3
Template GCOC-BPT- Business Plan Template
Template GCOC-EJD – Employee Job Description and Duty Statement
Template GCOC-SOP-Standard Operating Procedure
Template GCOC-TOR – Committee terms of Reference and Duty Statement
Forms are to be used as required by Business Rules, SOPs and the Constitution.
F-001-GMA-General Meeting Agenda
F-003-CMA-Application for Membership
F-008-ENF-Nomination to Chamber Executive and Committees
F-010-CGE-Application for Chamber Grants Electronic Submission
F-012-CMM-Format for all Meeting Minutes
F-016-MRC-Management Committee KPI Report Card V2
F-017 -MRC- Monthly Time Record Chamber Employee and Reconciliation
Committee TOR and Duty Statements
Current TOR and Duty Statements are held by the Secretary and Management Committee
Template GCOC-TOR – Committee terms of Reference and Duty Statement
Employee Duty Statements
Employee documents are held by Secretary Current employment Agreements must be checked against the applicable awards.
Template GCOC-EJD – Employee Job Description and Duty Statement
F-017 -MRC- Monthly Time Record Chamber Employee and Reconciliation
Standard Operating Procedures
SOP 001 – Breach of Codes and Rules at Meetings
SOP 002- Risk Management and Fraud Control
SOP 003 – Management of Chamber Grants
SOP 004 – Management and Awarding of Chamber Presidents Challenge Coins
Major Events
Documents and planning material to assist with event planning
20171211 – Presentation – Leo Selwyn Trophy for Best Window Display Mining Festival
References
External and internal documents to inform standard processes and ISO 9001 Compliance
Handbook File Format for Online Storage
Current MOU are Commercial – in – Confidence and are retained by the Secretary
ISO 9001 – 2015 is privately licenced and retained by the Chairman of the Writing Group
Resources
Version Control